THE POLICY: THIS PRIVACY POLICY IS FOR THIS WEBSITE; WWW.BRETTHARKNESSPHOTOGRAPHY.COM AND GOVERNS THE PRIVACY OF ITS VISITORS. IT EXPLAINS HOW WE COMPLY WITH THE EU'S GDPR (GENERAL DATA PROTECTION REGULATION) LEGISLATION AND THE DPA (DATA PROTECTION ACT).

THIS POLICY WILL EXPLAIN AREAS OF THIS WEBSITE THAT MAY AFFECT YOUR PRIVACY AND PERSONAL DETAILS, HOW WE PROCESS, COLLECT, MANAGE AND STORE THOSE DETAILS AND HOW YOUR RIGHTS UNDER THE GDPR AND DPA ARE ADHERED TO.


THE DPA & GDPR MARCH 2023 - THIS WEBSITE COMPLIES WITH THE DPA (DATA PROTECTION ACT 1998) AND THE GDPR (GENERAL DATA PROTECTION REGULATION), EFFECTIVE FROM MAY 2022.


CONTACTING US

THIS WEBSITE, BRETTHARKNESSPHOTOGRAPHY.COM, COLLECTS PRIVATE USER DATA USING THE CONTACT FORMS FOUND ON ALL PAGES OF HTTPS://WWW.BRETTHARKNESSHPHOTOGRAPHY.COM , WHICH GENERATES EMAILS SENT TO: INFO@BRETTHARKNESSPHOTOGRAPHY.COM

THE DATA FROM THESE FORMS IS EMAILED TO THE ADDRESS LISTED ABOVE AND ALSO STORED ON THE WEBSITE SERVER, IN MOST CASES DATING BACK TO WHEN EACH FORM WAS CREATED. THE WEBSITE SERVER IS ACCESSIBLE BY BRETT & KRISTIE HARKNESS AND THE WEBSITE ADMINISTRATORS FOR WWW.BRETTHARKNESSPHOTOGRAPHY.COM AT NOST - WWW.SQUARESPCAE.COM - SP NEVER ACCESS OR SHARE THIS DATA OTHER THAN BY REQUEST FROM BRETT HARKNESS.

BY COMPLETING OUR CONTACT FORMS YOU AGREE TO BRETT HARKNESS & /OR KRISTIE HARKNESS CONTACTING YOU ABOUT BRETT HARKNESS PHOTOGRAPHY'S PHOTOGRAPHY SERVICES. YOU WILL NOT BE ADDED TO ANY MAILING LISTS AND WILL ONLY BE CONTACTED BY KRISTIE OR BRETT HARKNESS PERSONALLY IN RELATION TO YOUR ENQUIRY. YOUR PERSONAL DETAILS WILL NOT BE ADDED TO ANY CLIENT OR STUDIO MANAGEMENT SOFTWARE, WILL NOT BE USED FOR ANY MARKETING PURPOSES NOR WILL THEY BE PASSED ONTO ANY THIRD PARTIES. THEY WILL ONLY BE STORED IN THE EMAIL GENERATED BY THIS CONTACT FORM WHICH WILL BE FILED IN THE EMAIL ACCOUNT FOR BRETT HARKNESS PHOTOGRAPHY WHICH IS HOSTED BY SQUARESPACE AND WHICH CAN ONLY BE ACCESSED BY BRETT HARKNESS. IF YOU WISH TO REQUEST FOR ANY EMAIL(S) CONTAINING YOUR PERSONAL INFORMATION TO BE DELETED, PLEASE EMAIL INFO@BRETTHARKNESSPHOTOGRAPHY.COM


EMAIL MARKETING

BRETT HARKNESS PHOTOGRAPHY DOES NOT ENGAGE IN EMAIL MARKETING SPECIFIC TO OUR SERVICES. YOUR PERSONAL DETAILS WILL NOT BE USED FOR ANY SUCH MARKETING PURPOSES NOR WILL THEY BE PASSED ONTO ANY THIRD PARTIES.


CLIENT GALLERIES
 

ALL IMAGES ARE HELD ONLINE EITHER THROUGH OUR OWN WEBSITE AT WWW.BRETTHARKNESSPHOTOGRAPHY.COM OR AT OUR 3RD PARTY PROVIDER - WWW.PIXIESET.COM . IMAGES ARE ONLY ACCESSIBLE BY EITHER BRETT HARKNESS OR ANYONE THAT HAS BEEN GIVEN THE PASSCODE LOG IN DETALS. WE ALSO USE WWW.AGREE.COM FOR ALL OF OUR ONLINE BOOKINGS AND STORING OF CLIENT INFO & CONTRACTS. PLEASE NOTE ANY PAYMENTS TAKEN OVER THE PHOEN BY BRETT HARKNESS PHOTOGRAPHY ARE PROCESSED THROUGH A STREAMLINE PAYMENT MACHINE. NO PAYMENT INFORMATION IS KEPT ON FILE AT BRETT HARKNESS PHOTOGRAPHY PREMISES. 


EXTERNAL WEBSITE LINKS & THIRD PARTIES

ALTHOUGH WE ONLY LOOK TO INCLUDE QUALITY, SAFE AND RELEVANT EXTERNAL LINKS, USERS ARE ADVISED TO ADOPT A POLICY OF CAUTION BEFORE CLICKING ANY EXTERNAL WEB LINKS MENTIONED THROUGHOUT THIS WEBSITE.

WE CANNOT GUARANTEE OR VERIFY THE CONTENTS OF ANY EXTERNALLY LINKED WEBSITE DESPITE OUR BEST EFFORTS. USERS SHOULD THEREFORE NOTE THAT THEY CLICK ON EXTERNAL LINKS AT THEIR OWN RISK AND WE CANNOT BE HELD LIABLE FOR ANY DAMAGES OR IMPLICATIONS CAUSED BY VISITING ANY EXTERNAL LINKS MENTIONED.


CLIENT DATA HELD ON FILE

WE TAKE CARE OVER THE PROCESSES AROUND LOOKING AFTER PERSONAL DATA STORED ON OUR PHYSICAL SYSTEMS. BRETT HARKNESS PHOTOGRAPHY HOLDS THE FOLLOWING PERSONAL DATA OF CLIENTS:

1. NAMES
2. ADDRESSES
3. PHONE NUMBERS
4. EMAIL ADDRESSES

WITHIN SOFT COPY AND SOMETIMES HARD COPY CONTRACTS AS WELL AS SOFT COPY WEDDING CLIENT ‘DAY PLAN’ DOCUMENTS. SOFT COPY CONTRACTS AND DAY PLANS ARE SAFELY STORED WITHIN MY PASSWORD PROTECTED LAPTOP COMPUTER, IPHONE & IPAD AND BACKED UP TO EXTERNAL HARD DRIVES. HARD COPY CONTRACTS ARE FILED IN MY HOME OFFICE.

CLIENT PHOTOS ARE SAFELY STORED WITHIN MY PASSWORD PROTECTED HOME OFFICE DROBO STORAGE SYSTEM AND BACKED UP TO EXTERNAL HARD DRIVES. AN ADDITIONAL CLOUD COPY OF IMAGES IS STORED ON GDPR COMPLIANT BACKBLAZE SOFTWARE IN THE USA.


CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS

UNDER GDPR LEGISLATION, A PHOTOGRAPH MAY IN SOME INSTANCES CONSTITUTE A FORM OF PERSONAL DATA WHERE THEY CAN BE PROCESSED TO ALLOW "THE UNIQUE IDENTIFICATION OR AUTHENTICATION OF A NATURAL PERSON". BRETT HARKNESS PHOTOGRAPHY WILL NEVER PHOTOGRAPH AN INDIVIDUAL AS A MEANS OF UNIQUE IDENTIFICATION OR AUTHENTICATION UNLESS CONSENSUALLY CONTRACTED TO DO SO. GUESTS AT WEDDINGS APPEAR IN PHOTOS TAKEN BY BRETT HARKNESS PHOTOGRAPHY AS A PART OF THE VISUAL RECORDING OF THE EVENT IN PHOTOS. GUESTS CAPTURED IN PORTRAITS OR IN GROUP PHOTOS DO SO AS PART OF THE EVENT AND THEIR RIGHTS ARE PROTECTED BY BRETT HARKNESS PHOTOGRAPHY AS DETAILED IN THIS PRIVACY POLICY.

IN TERMS OF EXPLICIT GDPR COMPLIANCE, WEDDING CLIENTS AND GUESTS ARE PHOTOGRAPHED WITHIN THE PARAMETERS OF GDPR LEGISLATION ON THE BASIS OF 'LEGITIMATE INTERESTS'. THE TAKING OF PHOTOGRAPHS OF WEDDING GUESTS WHEN VIEWED AS A FORM OF PROCESSING PERSONAL DATA IS NECESSARY FOR THE LEGITIMATE INTERESTS OF BRETT HARKNESS PHOTOGRAPHY AS A PHOTOGRAPHY BUSINESS UNLESS THERE IS A GOOD REASON TO PROTECT A GIVEN INDIVIDUAL’S PERSONAL DATA WHICH OVERRIDES THOSE LEGITIMATE INTERESTS.

OPERATING WITHIN THE PARAMETERS OF LEGITIMATE INTERESTS AS LAID OUT IN GDPR LEGISLATION, THE DISPROPORTIONATE EFFORT INVOLVED IN PROVIDING PRIVACY POLICY INFORMATION TO ALL WEDDING GUESTS AT THE EVENT AND THE DEGREE TO WHICH IT WOULD DISTRACT US FROM PERFORMING OUR JOB RENDERS IT INFEASIBLE TO DO. WEDDING CLIENTS ARE THEREFORE REQUESTED IN THEIR CONTRACT TO DIRECT THEIR GUESTS TO READ THIS PRIVACY POLICY IN ADVANCE OF THE EVENT AND TO ADVISE THEM TO CONTACT US IN ADVANCE WITH ANY CONCERNS AROUND THE PROCESSING OF THEIR PERSONAL DATA, NAMELY BEING PHOTOGRAPHED.


SOCIAL MEDIA POLICY & USAGE

WE ADOPT A SAFE AND RESPONSIBLE SOCIAL MEDIA POLICY. WHILE WE MAY HAVE OFFICIAL PROFILES ON SOCIAL MEDIA PLATFORMS USERS ARE ADVISED TO VERIFY THE AUTHENTICITY OF SUCH PROFILES BEFORE ENGAGING WITH, OR SHARING INFORMATION WITH SUCH PROFILES. WE WILL NEVER ASK FOR PERSONAL DETAILS ON SOCIAL MEDIA PLATFORMS. USERS ARE ADVISED TO CONDUCT THEMSELVES APPROPRIATELY WHEN ENGAGING WITH US ON SOCIAL MEDIA.


DISPLAY OF IMAGES

UNLESS OTHERWISE INSTRUCTED. WE MAY DISPLAY ANY PHOTOGRAPHS TO PROMOTE BRETT HARKNESS PHOTOGRAPHY ON THE BRETT HARKNESS PHOTOGRAPHY WEBSITE AND BLOG, ON SOCIAL MEDIA, ON WEDDING BLOGS, ON WEDDING PHOTOGRAPHY RELATED WEBSITES, IN EXHIBITIONS, IN ADVERTISING, BROCHURES, MAGAZINE ARTICLES AND OTHER SUCH MATERIAL, PROVIDING THAT THE IMAGES USED ARE USED LAWFULLY AND WITHOUT DAMAGE TO BRETT HARKNESS PHOTOGRAPHY'S CLIENT(S). THE RIGHTS OF THE PEOPLE CAPTURED IN THESE PHOTOGRAPHS